B2B Marketing Operations Coordinator

Description

We are seeking a highly organized Operations Coordinator to provide critical support across our B2B Marketing ecosystem. This role is divided into two core pillars: Content Operations (40%), where you will manage the day-to-day health of our internal marketing hub, and Logistics Support (60%), where you will assist lead stakeholders in the seamless execution of global external conferences and internal brand events.

This is an early-career role designed for a professional with 1–3 years of experience who has a foundational understanding of corporate environments and thrives on process-driven execution.

Responsibilities

Key Responsibilities

1. Content Operations (40%)

• Content Management: Manage the daily upkeep, categorization, and functionality of our internal marketing platform and asset library.
• Content Lifecycle: Conduct routine audits to archive outdated materials and coordinate with content owners to refresh assets.
• Asset & Presentation Support: Upload and tag new marketing materials for high searchability, and perform light edits/updates to presentation decks.

2. Event & Logistics Support (60%)

• Event Coordination: Provide end-to-end operational and administrative support for both major external industry conferences and internal brand events.
• Attendee & Data Management: Manage event registrations, attendee lists, and communication flows to ensure a seamless experience.
• Vendor & Agency Liaison: Act as the primary administrative point of contact for external event agencies, ensuring briefs and timelines are met.
• Vendor Onboarding: Facilitate the vendor setup and registration process within our procurement platform.
• Budget Tracking: Assist with basic financial tracking, verifying vendor invoices against project budgets to ensure on-time payments.
• Project Documentation: Maintain the global events calendar, tracking deadlines, project statuses, and budget approvals in real time.

Requirements

• Experience: 2+ years in a corporate or agency environment (ideally within Marketing, Operations, or Admin).
• Project Management: Proven ability to manage multiple workstreams, handle tight deadlines, and communicate professionally with internal stakeholders and external vendors.
• Data & Spreadsheets: Strong skills in Excel/Google Sheets
• Communication: Clear, professional written and verbal communication skills for cross-functional collaboration.
• Adaptability: The ability to pivot smoothly between analytical, detail-oriented tasks and fast-paced, execution-driven project deadlines.